Job Details

This position is for an Administrative Assistant III within the Departments of Environmental Engineering and Safety, Health and Industrial Hygiene. The position is responsible for handling the day-to-day operations of two departments through answering and directing phone calls, replying to emails, directing visitors and creating and maintaining filing systems for department documentation and relevant accreditations. The position also assists faculty with support for scheduling travel, meetings, and events as well as preparing and submitting travel and other cost reimbursement for faculty and students. The position may also be requested to act as recording secretary during meetings, and compiling and filing meeting minutes. Furthermore, this position is expected to research, gather, and compile information to analyze and produce reports or documents and will oversee components of budgets and department newsletters. Additional duties include maintaining calendars and inventories of office supplies and replenishing them as needed. This position will require extensive use of common office software including word processing, spreadsheet, and presentation applications as well as campus software for database, scheduling, budgeting and curriculum records. This position will also assist students to direct them to the right faculty member or staff to get the help they needed. Also, this position will be able to manage work study students and other student assistants for smooth operations of the departments. This position will utilize BANNER and Oredigger Web to access student records.